ZIGExN Co., Ltd. (hereinafter the “Company”) recognizes the importance of social responsibility, and has always strived for appropriate management of personal information as well.
The Company will require all officers and employees to comply with the Personal Information Protection Management System established based on this Policy (including this Policy, and any internal regulations and rules concerning personal information protection) and will maintain and improve it continuously in order to protect personal information.
1. Acquisition and use of personal information
The Company will clearly identify and notify the person concerned of the purpose for acquisition of any personal information obtained by the Company. Within the limits necessary to achieve such purpose, the Company will obtain personal information in an appropriate and transparent manner. Unless consent is given by the person concerned or there are legitimate grounds under laws and regulations otherwise, the Company will use personal information only within the limits necessary to achieve such purpose. The Company will not use any personal information beyond the limits necessary to achieve the purpose (i.e., unintended use), and will take measures adequate to prevent unintended use. If personal information of a person is required to be provided or disclosed to a third party, the Company will comply with the Personal Information Protection Management System in conformity with Personal Information Protection Management Systems – Requirements of the Japan Industrial Standard (JIS Q15001) and will implement such process under strict control.
2. Personal information protection system
To manage personal information appropriately, the Company will appoint a management representative (personal information protection manager) and will establish a company structure in which all relevant roles and responsibilities are clarified.
3. Security management of personal information
The Company will take all necessary preventive and corrective measures for all personal information, and will manage it appropriately in order to prevent loss, damage, alteration, leakage or any other equivalent event due to unauthorized access, theft, transport or dissemination of information.
If processing of personal information is entrusted to a third party, the Company will enter into a contract providing for personal information protection in conformity with Personal Information Protection Management Systems – Requirements of the Japan Industrial Standard (JIS Q15001) and will provide the contractor with management and supervision to ensure appropriate control.
4. Compliance with legislation on personal information and other standards
The Company will comply with the Act on the Protection of Personal Information (Act No. 57 of May 30, 2003), Personal Information Protection Management Systems – Requirements of the Japan Industrial Standard (JIS Q15001), and other government laws and regulations, national guidelines, and standards concerning personal information protection.
5. Counter for Complaints and Consultations about Personal Information
The Company will accept complaints and consultations about the handling of personal information and will strive to respond to them in a timely and appropriate manner.
6. Continuous improvement of the Personal Information Protection Management System
The Company will continuously review and strive to improve the Personal Information Protection Management System to deal with changes in our business, government laws and regulations surrounding our business, any other laws and regulations, national guidelines, standards, and the social and IT environment.
<<Counter for Complaints and Consultations about Personal Information>>
Joe Hirao, President & CEO of ZIGExN Co., Ltd.
Established on: January 26, 2010
Revised on: July 21, 2010
2014 September 12
Formally amended in part on September 28, 2016
Handling of personal information provided by you
Before inquiry, please read carefully and consent to the following.
Personal information provided by you will be handled according to the following policy.
<<Name of the business operator>>
ZIGExN Co., Ltd.
<<Personal information protection manager>>
Design Unit Leader, Personal Information Management Representative, ZIGExN Co., Ltd.
<<Definition of personal information>>
The terms “personal information”, “personal data” and “person” herein have the meanings as defined in the Act on the Protection of Personal Information (Act No. 57 of 2003).
<<Uses of personal information>>
1. To comprehend details of, and to answer or respond to, an inquiry
2. The Company may handle personal information of a person without his/her consent only if any of the following terms is applicable:
(1) If it is to be handled under government laws and regulations;
(2) If it is necessary for protection of human life, body or property under circumstances in which it is difficult to obtain the person’s consent;
(3) If it is specifically necessary for improvement in public health or promotion of juveniles’ sound development under circumstances in which it is difficult to obtain the person’s consent; or
(4) If it is necessary in cooperating with a national organ or local government, or a person delegated thereby, to conduct affairs under specified laws or regulations and under circumstances in which obtaining the person’s consent is likely to cause hindrance to the conduct of such affairs.
<<Provision of personal information to a third party>>
The Company will not provide a third party with personal information obtained from a person unless the person gives his/her consent or it is required under government laws and regulations.
<<Entrustment of personal information>>
The Company will not entrust the handling of personal information.
<<Acquisition of personal information by means that cannot be easily recognized by the person>>
When a person uses our services, the Company will legitimately obtain information via a small file called a cookie that identifies the user who accesses the site or logs data collected at the time of access.
With the use of a cookie, a user’s preferences with the site will be retained, and using the Web becomes more useful for him/her. Cookies are widely used by websites in general, and many websites use them to provide their visitors with useful functions. While a cookie identifies the computer used by a website visitor, it will not identify the individual using the services.
With cookies, the Company uses ad serving (behavior-targeted advertising) by third party distributors, including Google. The Company will not provide such third party distributors with your name, e-mail address, telephone number, address or any other information inputted on the screen for membership registration, application or subscription.
<<Counter for disclosure of personal information subject to disclosure and inquiries>>
The Company accepts, with respect to personal information subject to disclosure kept by us, a request by a user for the notice of purpose, disclosure, correction, addition to or removal of contents, discontinuance of use, deletion, or discontinuance of provision to third parties (hereinafter “Disclosure”).
For the counter to accept Disclosure, see “Counter for Complaints and Consultations about Personal Information” below.
<<Counter for Complaints and Consultations about Personal Information>>
<Counter for Complaints and Consultations about Personal Information>
3-4-8 Toranomon, Minato-ku, Tokyo 105-0001